Invoice Validity
The Supplier / Merchant undertakes to ensure that all products listed on invoices can be unambiguously matched to the products provided to Gambit trade d.o.o. through the agreed electronic data sources (XML, API, or any other agreed format).
For a product to be considered validly identified on an invoice, at least one of the following identifiers must be stated:
- Product EAN code;
- or Supplier's / Merchant's product code (SKU).
The same EAN code or product code must also be included in the Supplier's / Merchant's electronic catalog on the basis of which the product was published and/or ordered.
An EAN code or product code stated on an invoice that is not simultaneously included in the Supplier's / Merchant's electronic catalog shall not be considered a valid product identifier.
In the event of any discrepancy between the information stated on the invoice and the information contained in the Supplier's / Merchant's electronic catalog, the data contained in the electronic catalog as valid at the time the order was placed shall prevail for the purpose of product identification.
Gambit trade d.o.o. reserves the right to reject, return for correction, or suspend the processing of any invoice if individual invoice items cannot be reliably matched to products contained in the Supplier's / Merchant's electronic catalog.
The Supplier / Merchant is responsible for ensuring the accuracy, timeliness, and consistency of the information contained in invoices and in the electronic catalog.
As of January 1, 2027, every invoice must also include the Gambit trade d.o.o. order number. Invoices that do not contain the order number shall be considered formally incomplete and may be returned for completion or have their processing suspended by Gambit trade d.o.o. until the deficiency has been remedied.
The Gambit trade d.o.o. order number represents a unique link between the order, the prices, and all other terms and conditions that were valid at the time the order was placed.